Practical Information

Info pack Apply Now

1. DATES AND VENUES
Educational fair “Exclusive Secondary Focus Fair” is taking place:
on November 21, 2020 in Riga, Latvia in the Radisson Blu Hotel Latvija (address: 55, Elizabetes str.).
on November 22, 2020 in Vilnius, Lithuania in the Radisson Blu Hotel Lietuva (address: 20, Konstitucijos pr,).

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration:
09.00 - 10.00 on November 21 in Riga
10.00 - 11.00 on November 22 in Vilnius


Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 09.00 till 10.00 a.m in Riga and from 10.00 till 11.00 in Vilnius.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 workplace is 123 x 100 cm.
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT

Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 till 16.00. Snacks will be provided at 13.00.
 
6. EVENING  RECEPTION
All participants of the fair are welcome to attend evening receptions & dinners
on November 22 at 19.00 in Vilnius
Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair in RIGA should be sent to the RADISSON BLU HOTEL LATVIJA address:
55, Elizabetes str, Riga, Latvia, LV-1010.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“EXCLUSIVE SECONDARY FOCUS FAIR”
CONTACT PERSON: Ms Sintija Plocina, t +371 67772259
_____________________

All promotion materials for the fair in VILNIUS should be sent to the RADISSON BLU HOTEL LIETUVA address:
20, Konstitucijos pr., Vilnius, Lithuania, LT-09308.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“EXCLUSIVE SECONDARY FOCUS FAIR”
CONTACT PERSON : Ms Rima Šačkuvienė, t. +370 5 2726200
___________________________
- Please plan the materials to be delivered during 7-10 days before the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but these can be organized on request. On arrival a taxi can be easily taken outside the airport arrival hall. On departure you can book a taxi at the hotel’s reception or take a taxi outside the hotels. You can also use Bolt or Uber in all cities. All three hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One way transfer fee is apprx. 20-25 euro and the taxi drivers can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFER  RIGA – VILNIUS
Complimentary coach transfers for the fair’s participants will be provided from the hotel Radisson Blu Hotel Latvija on Saturday, November 21 at 17.00. Duration of the trip – approximately 4,5 - 5 hours (depending on weather conditions, traffic intensity and number of stops).