Practical Information

Info pack Apply Now

1. DATES AND VENUES
Educational fair “Days of International Education” is taking place:

on October 17, 2020 in Warsaw in the Radisson Blu Hotel Sobieski hotel (address: Plac Zawiszy 1, 02-025, Warsaw, Poland).
on October 18, 2020 in Lodz in the Vienna House Andel's Hotel (address: Ogrodowa 17, 91-065, Lodz, Poland).
on October 20, 2020 in Wroclaw in the Mercure Wroclav Centrum hotel (address: Pl. Dominikański 1, 50-159, Wrocław, Poland).
on October 21, 2020 in Katowice in the Novotel Katowice Centrum hotel (address: al. Rozdzienskiego 16, 40-202, Katowice, Poland).
on October 22, 2020 in Krakow in the Park Inn Radisson Krakow hotel (address: ul. Monte Cassino 2, 30-337, Krakow, Poland).

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration: 08.00 - 10.00 or 09.00 - 11.00 (on Sunday) 
Each participant will be provided with a name badge.

3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 till 10.00 a.m. and from 09.00 till 11.00 (on Sunday).
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access. Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT

Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 till 17.00. Lunch or snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinner:
on October 18 at 19.00 in Lodz
on October 20 at 19.00 in Wroclaw
on October 22 at 19.00 in Krakow

Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR
All promotion materials for the fair in WARSAW should be sent to the RADISSON BLU SOBIESKI HOTEL address:
Plac Zawiszy 1, 02-025 Warsaw, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON : Ms Vanessa Wozniak, t.+48 22 579 10 71
____________________

All promotion materials for the fair in LODZ should be sent to the VIENNA HOUSE ANDEL'S HOTEL LODZ address:
Ogrodowa 17, 91-065 Lodz, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON : Krzysztof Jaskula, t +48 42 279 15 56,  M +48 506 280 635
____________________

All promotion materials for the fair in WROCLAW should be sent to the HOTEL MERCURE WROCŁAW CENTRUM  address:
Pl. Dominikański 1, 50-159, Wrocław, Poland.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON : Ms Wojciech Kawulka, t. +48 71 323 27 06, +48 734 434 118

____________________

All promotion materials for the fair in KATOWICE should be sent to the NOWOTEL KATOWICE CENTRUM HOTEL address
Please note that the following information should be written on the packages:
DELIVERY ADDRESS: al. Rozdzienskiego 16, 40-202, Katowice, Poland
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON: Eliza Kunikowska, t. +48 32 200 44 54

____________________

All promotion materials for the fair in KRAKOW should be sent to the PARK INN RADISSON KRAKOW HOTEL address:
ul. Monte Cassino 2, 30-337, Krakow, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON: Magdalena Młynarczyk, t. +48 12 618 88 81,  +48 693 356 876
____________________

- Please plan the materials to be delivered during 7-10 days before the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be arranged by the hotels on request. On arrival a taxi can be easily taken outside the airport arrival hall. On departure a taxi can be booked at the hotel’s reception or taken outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One-way transfer fee is apprx. 15-25 euro and the taxi drivers can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES
Complimentary coach transfers for the fair’s participants between the cities will be provided:
on Saturday, October 17 at 18.00 from Warsaw to Lodz
on Monday, October 19 at 10.00 from Lodz to Wroclaw
on Wednesday, October 21 at 08.00 from Wroclaw to Katowice
on Wednesday, October 21 at 18.00 from Katowice to Krakow