Practical Information

Info pack Apply Now

1. DATES AND VENUES
Educational fair “Days of International Education” is taking place:
on October 07, 2021 in Tallinn, Estonia in the Radisson Blu Hotel Olympia (address: 33, Liivalaia str.), conference hall “ALFA”.
on October 09, 2021 in Riga, Latvia in the Radisson Blu Hotel Latvija (address: 55, Elizabetes str.) conference hall “OMEGA”.
on October 10, 2021 in Vilnius, Lithuania in the Radisson Blu Hotel Lietuva (address: 20, Konstitucijos pr.) conference hall “ALFA”
on October 11, 2021 in Kaunas, Lithuania in the Park Inn Radisson Kaunas (address: 27, K.Donelaičio str.) conference hall “ALFA”

Check out time from the hotels - 12.00.

Euro is the official currency in all 3 countries.

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s halls. Opening hours for registration:
08.00 - 10.00 on Thursday, October 07 in Tallinn
08.00 - 10.00 on Saturday, October 09 in Riga
09.00 - 11.00 on Sunday, October 10in Vilnius

09.30 - 11.00 on Monday, October 11 in Kaunas

Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 till 10.00 a.m in Tallinn and Riga; from 09.30 till 11.00 in Kaunas and from 09.00 till 11.00 in Vilnius.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 workplace is apprx.125 x 100 cm.
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently. 
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 (11.00)  till 17.00 (18.00). Snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinners:
Radisson Blu Hotel Olympia (Tallinn) on October 07 at 19.00
Radisson Blu Hotel Lietuva (Vilnius) on October 10 at 19.00

Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair In ESTONIA (TALLINN) should be sent to the RADISSON BLU HOTEL OLYMPIA address:
33, Liivalaia str, Tallinn, Estonia, 10118.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Kadi Ait, t +372 6315314
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617


All promotion materials for the fair in LATVIA (RIGA) should be sent to the RADISSON BLU HOTEL LATVIJA address:
55, Elizabetes str, Riga, Latvia, LV-1010.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Laura Indrane, t +371 67772236
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617


All promotion materials for the fair in LITHUANIA (VILNIUS) should be sent to the RADISSON BLU HOTEL LIETUVA address:
20, Konstitucijos pr., Vilnius, Lithuania, LT-09308.

Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Ms Sigutė Žemaitytė-Šarmavičienė, t. +370 652 41582
CONTACT PERSON (Organizer): Mr Ruslans Medvedevs, t. + 371 29134617

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of the institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be done on request only. On arrival a taxi can be easily taken outside the airport arrival hall, or use Bolt / Uber. On departure you can book a taxi at the hotel’s reception or take a taxi outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One way transfer fee is apprx. 20 euro and the taxi drivers can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES.
Complimentary coach transfers for the fair’s participants will be provided as follows: 

1. On Friday, October 08 at 10.00 from Tallinn to Riga. Duration - apprx. 5 hours.
2. On Saturday, October 09 at 19.00 from Riga to Vilnius. Duration - apprx. 5 hours.
3. On Monday, October 11 at 08.00 from Vilnius to Kaunas. Duration - apprx. 1.5 hours.
4. On Monday, October 11 at 18.00 from Kaunas to Vilnius. Duration - apprx. 1.5 hours.

Duration of the trip may vary depending on the weather conditions, traffic intensity and the duration of stops.