Practical information

1. DATES AND VENUES
The Forum is taking place:
on November 28, 2026, Budapest, Hungary, Crowne Plaza Budapest Hotel (address: Váci út 1-3., 1062 Budapest, Hungary).

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the event rooms. Opening hours for registration:
11.00 - 11.30 on November 28
Each participant will be provided with a name badge.
 
3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the day of the event from 11.00 till 11.30.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access.  Size of 1 table is 140 x 70 cm..
Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.

4. ASSISTANCE DURING THE EVENT
Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s room. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the event from 11.00 till 16.00. Snacks will be provided at 13.00.
 
6. SENDING MATERIALS FOR THE FAIR
All promotion materials for the fair in BUDAPEST should be sent to the CROWNE PLAZA BUDAPEST HOTEL address:
Váci út 1-3., 1062 Budapest, Hungary
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
Event name: “DAYS OF INTERNATIONAL EDUCATION”
Organizer: SIA "BALTIC COUNCIL"
CONTACT PERSON (Hotel): Ms Zsofia Kocsis, T: +36 1 288 5537,  M: +36 70 457 1382, zsofia.kocsis@ihg.com 
CONTACT PERSON (Organizer): Ms Petra Sywa, t. + 36 302297077, hungary@balticcouncil.org

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name, address of the institution and the contact phone number of the sender clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

7. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be done on request only. On arrival a taxi can be easily taken outside the airport arrival hall, or you can use Bolt / Uber. On departure you can book a taxi at the hotel’s reception or take a taxi outside the hotel.