Practical Information

Info pack Apply Now

1. DATES AND VENUES
The fair is taking place:

on March 14, 2023 in Wroclaw in the Mercure Wroclav Centrum hotel (address: Pl. Dominikański 1, 50-159, Wrocław, Poland).
on March 16, 2023 in Poznan in the Andersia Hotel & Spa Poznan hotel (address: Plac Andersa 3, 61-894 Poznań, Poland)
on March 18, 2023 in Warsaw in the Radisson Blu Hotel Sobieski hotel (address: Plac Zawiszy 1, 02-025, Warsaw, Poland).

2. REGISTRATION OF PARTICIPANTS
Registration desks will be located outside the fair’s rooms. Opening hours for registration: 08.00 - 10.00.
Each participant will be provided with a name badge.

3. SET- UP OF WORKPLACES
All participants are welcome to set up their work places on the days of the fair from 08.00 till 10.00.
The exposition area of each participant consists of a table and four chairs (2 from each side) and one table behind for placing materials and roll-up banners. Each workplace is equipped with free Wi-Fi internet and electricity access. Please note that it is prohibited to place any display materials (posters, etc) on the conference centre walls. Only roll-up banners are allowed.
 
4. ASSISTANCE DURING THE EVENT

Please refer for any assistance to the Baltic Council’s information desk which will be located in the fair’s conference halls. Interpreters are not provided at the fairs, because the majority of visitors speak English fluently.
 
5. CAFE AREA
Free coffee, tea and water will be available in the fair’s halls during the events from 10.00 till 17.00. Lunch or snacks will be provided at 13.00.
 
6. EVENING  RECEPTIONS
All participants of the fair are welcome to attend evening receptions & dinner:
on March 14 at 19.00 in Wroclaw
on March 16 at 19.00 in Poznan
on March 18 at 19.00 in Warsaw

Dress code – smart casual.
 
7. SMOKING
Smoking is prohibited in any of the event’s facilities.
 
8. SENDING MATERIALS FOR THE FAIR

All promotion materials for the fair in WROCLAW should be sent to the HOTEL MERCURE WROCŁAW CENTRUM  address:
Pl. Dominikański 1, 50-159, Wrocław, Poland.
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel) : Olga Majewska, t. +48 71 323 27 12, +48 502 198 361, H3374-SL@accor.com
CONTACT PERSON (Organizer): Adam Dziedzic, t. + 48 665 706 588, adam@balticcouncil.pl
____________________
All promotion materials for the fair in POZNAN should be sent to the ANDERSIA HOTEL & SPA POZNAN HOTEL address:
Plac Andersa 3, 61-894 Poznań, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel): Justyna Hampelska, t.+48 600 303 120, justyna.hampelska@radissonindividuals.com
CONTACT PERSON (Organizer): Adam Dziedzic, t. + 48 665 706 588, adam@balticcouncil.pl
____________________

All promotion materials for the fair in WARSAW should be sent to the RADISSON BLU SOBIESKI HOTEL address:
Plac Zawiszy 1, 02-025 Warsaw, Poland
Please note that the following information should be written on the packages:
CONFERENCE CENTRE
“DAYS OF INTERNATIONAL EDUCATION”
CONTACT PERSON (Hotel) : Katarzyna Piorek-Rudnicka, t.+48 22 579 14 69, + 48 668 187 866, katarzyna.piorek-rudnicka@radissonblu.com
CONTACT PERSON (Organizer): Adam Dziedzic, t. + 48 665 706 588, adam@balticcouncil.pl
____________________

- Please plan the materials to be delivered during 7-10 days prior to the event.
- Please write the name of your institution clearly and indicate "no commercial value" on the packages.
- Please note that when sent from non-EU countries, your packages might need to go through customs, which may cause delays in delivery, therefore please take some materials with you in order to ensure you have at least some materials at the event.
- The organizer of the fair is not responsible for any loss, damage, late arrival of any materials sent directly to the hotels.
- Please choose reliable couriers to avoid any problems with delivery and contact you courier for delivery confirmation of your materials. Please note that neither hotels, nor Baltic Council staff are able to check physically if the materials have been delivered safely.

9. AIRPORT TRANSFERS ON ARRIVAL AND DEPARTURE
The fair’s organizer does not provide airport – hotel - airport transfers, but this can be arranged by the hotels on request. On arrival you can take a taxi outside the airport arrival hall, or use Bolt / Uber. On departure a taxi can be booked at the hotel’s reception or taken outside the hotels. All hotels are located approximately  20-30 minutes drive from the airports (depending on traffic intensity and weather conditions). One-way transfer fee is apprx. 20-30 euro and a taxi driver can issue a receipt.
 
10. COMPLIMENTARY COACH TRANSFERS BETWEEN THE CITIES
Complimentary coach transfers for the fair’s participants between the cities will be provided:
on Wednesday, March 15 at 10.00 from Wroclaw to Poznan
on Friday, March 17 at 10.00 from Poznan to Warsaw